October 2018 BOE Minutes
December 03, 2018
REGULAR MEETING – October 8, 2018
Minutes of the board meeting are not official until after approval at the next regularly scheduled board
meeting.
The Board of Education of USD #511 met in regular session on Monday, October 8, 2018 and was called
to order by President Lynda Newberry at 6:00pm. Members present included Jolene Peterson, Tye
McDaniel, Brett Traffas, Rogena Grigsby, Shirley Barrett, and Roger Goodman. Guests present were
Terryll Miller. Also present was Superintendent Mike Sanders and Clerk of the Board Amie Loreg.
The Pledge of Allegiance was recited by all in attendance.
President Lynda Newberry recognized guests.
Terryll Miller met with the board to discuss EF (Education First) tours. This program gives students and
their families the opportunity to travel abroad with a group at a discounted rate. Miller was seeking
permission from the board to promote this EF Tours within the district.
Miller left the meeting at 6:15pm.
Goodman moved and McDaniel seconded to amend the agenda to add b. Harper County Resolution
MOU as an action item and approve the agenda. 7-0, motion carried.
Peterson moved and Grigsby seconded to approve items a. Minutes b. Checks and c. Treasurers Report
of the consent agenda and table item d Personnel. 7-0, motion carried.
Special Education: Nothing at this time
Curriculum: Mr. Sanders handed out notes to the board on the Math team’s latest meeting. He reported
that a consultant will be in the district on October 15 th to work with the team on the curriculum process.
He also reported that November 19 th and 20 th poverty training will be held at the school for Attica and
Chaparral staff members.
PDC: McDaniel moved and Traffas seconded to approve Mike Campbell and Sheryl Grigsby to be the
Professional Development Committee leads. 7-0, motion carried.
Technology: Nothing at this time.
Summer Rec: Members reported that rec volleyball was held on October 7 th and that Attica’s flag
football date was cancelled. There were reports of sewer issues after the hosting of high school leagues
volleyball tournament that will be looked into.
Transportation Log/Report: Mr. Sanders reported on a few minor issues, a light and a switched that
need to be or were repaired. He stated that Act 3’s check engine light keeps coming on so it will be
getting checked out at Yoder’s. Mr. Sanders reported that after a little more looking into it the 14
passenger buses that had been discussed did have a few drivers’ requirements that have to be met.
These included DOT physical, 12 logged hours of drive time, first aid/CPR, defensive driving, and the
annual 10 safety meetings. An example bus will be at the school to be viewed October 9 th for any board
members who would like to see one in person.
Budget Summary of Funds: Reviewed
Wellness Center: Nothing at this time.
Old Business
Handbook: Mr. Sanders reported that after discussing Open Lunch policies with other league schools
along with the information gathered from the clerks list serve, he would like to do a trial run with
seniors only starting second semester. Mr. Sanders gave the board a letter written by a student who is
hoping to graduate early. She outlined her reasons, explained her plans after graduating, and supplied
her grades.
PCC Auto Mechanics: Mr. Sanders presented a hand out with possible formula totals of split costs of the
course between districts involved. If agreed upon, each district will be responsible for their portion
regardless of student enrollment in the program.
New Business
KASB Fall Regional: Mr. Sanders gave the board an update from the fall regional meeting that he
attended.
Harper County Resolution: Mr. Sanders presented and explained to the board the resolution concerning
sanitary inspection of school buildings and accompanying MOU (memorandum of understanding). The
board supports Mr. Sanders in signing the MOU.
KSHSAA Regional Meeting: Mr. Sanders asked the board’s position on items listed for voting and his
need to do so.
Grants: Mr. Sanders reported on two grants that staff members were seeking. One, Mary Ann Ricke,
Food Service Director was applying for a Grab and Go Breakfast grant that would be set up in the
commons area and two, Andrea McDaniel, Nurse, applied for two grants to cover one project, a walking
path to put in around the school ground area.
Education Tours: Board is fine with this information being offered to the students.
Junior High Girls Basketball: Tabled
McDaniel moved and Barrett seconded to approve 2018/19 negotiations items presented. 7-0, motion
carried.
Board Comments: Barrett reported that the Red Cross smoke detector project will have to be put on
hold as most volunteers are busy with the recent hurricanes.
Goodman asked about the new stove and how it was working out. Mr. Sanders reported that it was
working well and the kitchen staff was very appreciative for the purchase.
Administration: Mr. Sanders talked briefly about next year’s calendar and the need for more
professional learning time and that Christmas Break would be two full weeks.
Mike Campbell entered the meeting at 7:38pm.
Mr. Sanders showed a video on after school explorations programs and asked for feedback on starting
something similar here. The board liked the idea. The board reviewed Kansas Can post secondary
progress data from 2012-2016.
Mr. Sanders reported that DCS is the company coming to estimate the windows needs and costs. He will
ask them about options for a tornado shelter as well. SCTelcom will not be providing their current IT
services after November 1 st . After meetings with Ray Howell, Technology advisor and Danton Hilton,
Technology Coordinator it is believed that it can be handled in-house. He reported that the high school
bathrooms are completed, the ac unit for the kitchen is not working and presented a bid from Eck
Electric to replace it, and that after visiting with students the behavior at games has gotten better.
Mike Campbell left at 8:01pm.
Peterson moved and Barrett seconded to go into executive session for 20 minutes to discuss specific
positions pursuant to the non elected personnel matter exception, to protect the privacy interests of an
identifiable individual with Mr. Sanders and the board. 7-0, motion carried. Meeting to resume at 8:21.
McDaniel moved and Traffas seconded to extend the session for 10 minutes with Mr. Sanders and the
board. 7-0, motion carried. Meeting to resume at 8:31pm.
Goodman moved and Traffas seconded to go into executive session for 10 minutes to discuss matters
relating to the security of the board, the school, school buildings or facilities or the information system
of the school in order to ensure the security of the school, school buildings or facilities and/or the
information system of the school is not jeopardized with Mr. Sanders and the board. 7-0, motion
carried. Meeting to resume at 8:49pm.
McDaniel moved and Traffas seconded to approve the change to Janice Troyer’s contract from hourly to
salary and accept Lance Vandeveer’s resignation from all current responsibilities at the close of the
2018/19 school year. 7-0, motion carried. The board wanted to extend thanks to Lance for his many
years of dedicated service to the district in all areas.
McDaniel moved and Goodman seconded to adjourn. 7-0, motion carried. 8:53pm
Meeting adjourned,
Amie Loreg
Clerk of the Board of Education 511
